Privacy Policy – Ian Petrie Photography

1. Introduction – who we are

This website is operated by Ian Petrie Photography, providing wedding and portrait photography services in Nottinghamshire, Derbyshire, South Yorkshire and the wider East Midlands. This Privacy Policy explains what personal information we collect, how we use it, and how we keep it safe.
By using this website or contacting us, you agree to this policy.

2. Information we collect

We collect information in two main ways:
(a) Website usage data
Like most websites, we collect non‑personally identifying information that web browsers and servers typically make available, such as:
• Browser type and version
• Device type and operating system
• Language preference
• Referring website
• Pages visited and time spent on the site
• Date and time of each visitor request
• General location and demographic information where available
• IP address
This helps us understand how visitors use the website so we can improve it.

 

(b) Information you give us directly
When you choose to contact us or work with us, we may collect:
• Your name
• Email address
• Phone number
• Wedding or session date
• Venue/location
• Details about your enquiry or event
• Any other information you choose to share in a form or email
If you become a client, we may also collect information needed to deliver your photography services and products (for example, gallery access details, delivery addresses, order information).

3. How we use your information

We use your information to:
• Respond to enquiries and questions
• Provide quotes and booking information
• Manage and deliver photography services and products
• Maintain our records and accounts
• Improve our website and services
• Send occasional updates or marketing messages where you have given consent or where we have a legitimate interest (for example, following up on an enquiry)
We do not sell your personal data.

4. Legal basis and consent

We rely on different legal bases depending on how we use your data:
• Contract – when we need your information to provide a quote, confirm a booking or deliver photography services you have requested.
• Legitimate interests – for example, to improve our website, keep basic records, or follow up on an enquiry in a reasonable way.
• Consent – when you actively agree to receive marketing emails or similar communications.
You can withdraw your consent at any time by contacting us using the details at the end of this policy.

5. Data storage and security

We take reasonable steps to keep your information secure:
• This website uses SSL (Secure Sockets Layer) encryption so that data sent between your browser and our server is protected.
• Data is stored digitally using reputable service providers with their own security measures in place.
• We do not store physical paper records of your enquiry or booking information.
While no method of transmission or storage is 100% secure, we take appropriate measures to protect your personal data from unauthorised access, use, alteration or disclosure.

6. Sharing your information

We only share your personal information when necessary, for example with:
• Trusted service providers who help us run our business (such as website hosting, email, online galleries, payment processors or booking tools).
• Professional advisers (such as accountants) where required.
• Authorities or regulators if we are legally required to do so.
These providers only receive the information they need to perform their services and are not allowed to use it for their own purposes.
We do not rent or sell your personal information to anyone.

7. Cookies and analytics

This website may use cookies and similar technologies to:
• Help the site function correctly
• Remember your preferences
• Understand how visitors use the site
We also use tools such as Google Analytics to collect anonymous statistics about website traffic and usage patterns. This may include your IP address, which is processed in a way that does not identify you personally.
You can control or delete cookies through your browser settings, but some parts of the site may not work correctly without them.

 

8. How long we keep your data

We keep personal data only for as long as necessary:
• Enquiries – typically kept for up to 2 years so we can refer back to previous conversations and understand our enquiry history.
• Clients – data is kept for as long as needed to deliver your services, fulfil any products, maintain records for tax and accounting, and support you with your images in future (for example, gallery access or re‑orders).
You can ask us to delete your information sooner where we are not required to keep it by law.

 

9. Your rights
You have rights over your personal data, including:
• The right to access the personal data we hold about you
• The right to correct inaccurate or incomplete information
• The right to request deletion of your data in certain circumstances
• The right to withdraw consent where we rely on consent
• The right to object to certain types of processing
• The right to complain to a data protection authority if you are unhappy with how we handle your data
To exercise any of these rights, please contact us using the details below.

 

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.
Your continued use of the website after any changes are made will be taken as acceptance of the updated policy, so please check back occasionally to stay informed.

11. How to contact us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
Ian Petrie Photography
Email: petriesphotography@gmail.com
Tel: 07469 749509
Last updated: 31 August 2026